Asset Tables are provided to allow you to establish pre-defined lists of common values for certain fields in order to standardize your data.
- To view / modify values in your Asset Tables, click the gear icon in the top right and then click Asset Tables underneath Asset Management. The tables will then be in the submenu.
- Choose the table that you would like to work with. Asset Tables include:
- Asset Statuses
- Asset Types
- Asset Locations
- Operating Systems
- Select "List" from the right quick menu under that table, and you will be presented with the list of current values with the “edit” or “delete” option, as well as an "Add" right quick menu option. The mechanics of maintaining these tables are the same for all Asset Tables.
Asset Status can be used to describe whether the asset item is currently in use, available, reserved, undergoing maintenance, etc.
Asset Types are used to classify asset items by identifying specific types such as “Router”, “Printer”, “PC”, etc.
When creating and editing Asset Types, you’ll have a toggle available for determining whether you want device attributes to be included within each type. These device attributes are typically related to computer devices (such as PCs, Macs, and mobile devices). Other asset types such as “Printer”, “Cell Phone”, etc, will not need the additional device attribute fields and can be excluded from the definition.
Each Asset Type allows for as many text or list User Defined Fields as needed. These fields will only be visible for the Asset Type that they were created for, so to avoid confusion when reporting it is recommended to use unique names when creating similar fields for multiple Asset Types.
Asset Locations allow you to be very specific about where a particular asset item is located. This location value may be used in conjunction with Issuetrak Locations if desired.
The Location table includes five optional text fields that allow you to retain more specific location information if desired, such as Room or Floor. Once a label has been defined for an optional field, the field will appear on the add / edit screens for each entry. You may use as few or as many of these fields as you wish. If no label value exists for an optional field, the field will not appear.
The Manufacturers table is a list of hardware manufacturers furnished for standardization and ease of data entry. An Asset Management Report is available called, “Asset Counts By Manufacturer”.
Enter your most common Operating Systems values in this table if desired. This table provides a list of values for data entry only; automated audits will not read or add to this information.
Add Vendor names to this table along with company and contact information for reference and ease of data entry. An Asset Management Report is available called, “Asset Counts By Vendor”.